Grants Specialist - Sponsored Programs







Sponsored Programs




Grants Specialist


Appointment Conditions:


Full-time (12-months)




Commensurate with experience and qualifications


Position Available:


Open Until Filled


Job Description:


The Grants Specialist supports and facilitates pre- and post-award (non-financial) sponsored activities throughout the project life cycle (from funding identification to close-out) for an assigned portfolio of sponsored projects or university organizational units; assists faculty and staff with proposal development including identification of funding sources applicable to the university’s mission and research needs, proposal review and editing, detailed budgeting in compliance with university policies and federal cost principles, timeline preparation and monitoring, internal approval routing, proposal submission in sponsor portals and/or other submission platforms and formats, including paper submission; reviews terms and conditions of grants, contracts, and agreements to ensure compliance with institutional, federal, state and/or local regulations; provides technical assistance and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements for researchers throughout the University; coordinates award set-up and award orientation; provides oversight and support for budgets, effort, expenditures, cost sharing and compliance; assists with reviewing and monitoring grant and contract expenditures for accuracy, allocability, allowability, completeness, and reasonableness;  applies knowledge of relevant university policies and procedures, OMB 2 CFR 200 (the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), and other federal and state regulations to (1) interpret funding opportunity announcements; (2) navigate sponsor guidance and policies; (3) support development of sound, compliant proposals; and (4) assess and negotiate sponsored awards, contracts, and agreements; assists in serving as the university’s liaison between its principal investigators/project directors and administrative support, other university administrators, the OSP, and all sponsors (including pass-through entities); confers with principal investigators/project directors and administrative staff at external-partner universities, agencies, and institutions to secure documentation and approvals for collaborative proposals (e.g., sub-award proposals, subcontracts, letters or support and commitment, etc.); reviews, revises, and facilitates execution of sponsored awards, including incoming and outgoing sub-awards and subcontracts, incremental continuations and progress reports, and service agreements; reviews, revises, and facilitates execution of administrative updates or modifications to grants and contracts such as no-cost prior approvals, etc.; establishes and maintains a database system for tracking and monitoring proposal submissions; assists the Grants Assistant with managing the proposal filing system; assists with developing, writing and implementing grant administration policies and procedures to assure compliance with funding sources; assists with the development and delivery of workshops, seminars, and other technical assistance media; remains current on issues in the field of research administration; attends training for professional development as needed; performs similar or related duties as assigned by the Director.


Qualifications Desired:

Bachelor’s degree or higher from a regionally accredited college or university preferably in business administration, public administration, or related business area; or equivalent combination of training and experience; at least two years of successful professional experience in college administration, federal relations or development or a related field, a combination of the following is preferred; procurement (federal, state, or industrial), proposal submissions, contract negotiations, grant and contract administration, and/or financial administration; knowledge and skills in using office automation software applications such as Microsoft Office Professional and online systems; ability to utilize multiple sponsor and internal electronic systems and websites; skill in the operation of a variety of office machines including personal computers, fax machines, telephones, and copiers; ability to work well with people with diverse backgrounds.


Application Deadline:


Open until position is filled.


Application Procedure:

Please send application, resume, official transcript and three letters of professional recommendation to:


Mississippi Valley State University

Department of Human Resources

14000 Highway 82 West, #7260

Itta Bena, MS 38941


Mississippi Valley State University is an Equal Opportunity Employer