Grants Assistant






Office of Sponsored Programs




Grants Assistant


Appointment Conditions:


Full-time (12-months)




Commensurate with experience and qualifications


Position Available:


July 1, 2018


Job Description:


The Grants Assistant provides support to all aspects of the University’s sponsored programs operations including coordinating and maintaining effective procedures and efficient work flow.  The Grants Assistant also oversees basic office functions including managing the department’s budget, responding to inquiries, coordinating meetings, ordering supplies, and maintaining operations. 

Qualifications Desired:

Applicants must hold a Bachelor’s degree and two years of successful professional experience in college administration, federal relations, development or a related field.  Some college education (with 30 college credits being equivalent to one year of experience)may be substituted for the education or experience requirement on a year-for-year basis.  Experience with government grants preferred. 

Supports staff with pre-and post-award (non-financial) sponsored activities throughout the project life cycle (from funding identification to close-out) including, but not limited to, the preparation of proposals, management of grant awards and compliance requirements; greets and directs visitors; answers phones; screens and directs phone calls for staff and record messages; answers questions requiring knowledge of the unit; respond to and direct inquiries to appropriate personnel; coordinates the routing, tracking and follow-up of all OSP grants and contracts documents across campus, i.e., budget, business, vice president and president offices, etc. (Obtain all signatures required on behalf of the University from appropriate authorized signers.); assists with coordinating award set-up and award orientation; assists with collecting and filing program reports (e.g. time and effort, performance, etc.); prepares reports as requested; assists with developing and maintaining databases for grant management; makes arrangements for travel, meetings and conferences for staff; assists in arranging and coordinating meetings (including space and equipment), all sponsor site visits and/or audit reviews, and professional development workshops hosted by OSP/Title III; prepares agenda for meeting events; records minutes of meetings for distribution; assists with the development and delivery of workshops, seminars, and other technical assistance media; schedules and arranges appointments and/or meetings for the director; maintains and monitors inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork and support documentation for purchases (e.g. orders, requisitions, invoices); check on status of orders processed and verify when purchases have been received; compose letters and other correspondence for all agreements that are returned to various collaborators or external entities; prepares and submits payroll for office staff, maintain records of vacation, sick and other leaves for staff; maintains time and attendance; coordinates the request for and activities of student workers; designs office filing systems; organizes and maintains files (including confidential files) based on retention guidelines; supervises student workers; performs similar or related duties as assigned by the Director.   


Application Deadline:


Open until position is filled.


Application Procedure:

Please send application, resume, official transcript and three letters of professional recommendation to:


Mississippi Valley State University

Department of Human Resources

14000 Highway 82 West, #7260

Itta Bena, MS 38941



Mississippi Valley State University is an Equal Opportunity Employer